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Raffles

General Guidelines for Raffles and other Fund Raising Activities

  • A Local Union may conduct a raffle to raise money for the IATSE-PAC.
    • The IATSE-PAC is registered with the Federal Election Commission. All federal rules and regulations must be strictly observed.
    • Your State or local government may have rules about conducting raffles. You need to consult your Local counsel.
    • Note that Districts are also permitted to hold raffles, however, the applicable State and local rules and regulations would apply based on the State in which the raffle is conducted.
  • The Union cannot make a contribution from its general treasury to the IATSE-PAC.
  • The Union can use its general treasury funds to pay for expenses related to conducting the raffle, such as the cost of printing tickets or, if the raffle takes place during an event, the cost of refreshments or entertainment.
  • The Union can use general treasury funds to purchase the prize so long as the value does not exceed one-third of the contributions received.
    • Any amount in excess of one-third must be reimbursed to the Union from the raffle proceeds.
  • The Union can only solicit contributions from IATSE members, executives, administrators, and their families. This is known as the “restricted class” and solicitation of contributions can not be made to persons outside the restricted class.
    • Only US citizens or lawful permanent residents can contribute to the IATSE-PAC.
    • Persons outside the restricted class may purchase tickets if they request, but such persons may not be solicited.
    • Retirees are not included in the restricted class unless they maintain full membership status and rights.
  • The Union must observe the strict rules regarding transfer of raffle proceeds to the IATSE-PAC.
    • Any amount less than $50 must be transferred to the IATSE-PAC within 30 days of receipt by the Local.
    • Any amount greater than $50 must be transferred to the IATSE-PAC within 10 days of receipt by the Local. 
    • Contributions in excess of $50 must be accompanied with the contributor’s name and address, and date of receipt of the contribution.
    • Contributions made by an individual in excess of $200 in a calendar year also require the occupation and name of the contributor’s employer to be supplied to the IATSE-PAC.
      • If member works for multiple employers, it is ok to state “various entertainment employers.”
    • No individual may contribute more than $5,000 in a calendar year to the IATSE-PAC.
    • The Local needs to maintain records of contributions for a minimum of three years.
      • The Union acts as a collection agent of the IATSE-PAC. The Union must use its best efforts to record the required information from a contributor. This includes a written request for the information if necessary.
    • The easiest way to record raffle contributions is a perforated ticket where the required information is recorded on the ticket stub maintained by the Union. Copies can then be kept by the Local and originals provided to the IATSE-PAC.
  • Raffle proceeds should be transferred to the IATSE-PAC by cashier’s check, unless contribution was made by personal check. Personal checks should be made out to and transferred directly to the IATSE-PAC.
    • The Union can temporarily deposit proceeds into its bank account only so long as adequate record keeping is done as to all money deposited. Each contribution in excess of $50.00 should be individually deposited and deposit slips should be maintained a minimum of three years. Cash contributions may be deposited in lump sum and the deposit slip should be maintained for three years. Transfer of all contribution money must be done within the required timeframe stated above.
  • The Local can not accept cash payment from an individual in excess of $100.
    • Contributions in excess of $100 must be by check.
  • All solicitations for purchase of tickets or other contributions must adhere to the federal solicitation rules.
    • The rules can be printed on the announcements or advertisements for the raffle. A sample solicitation is provided with these guidelines.
    • Solicitations can be posted at the Union Hall, handed out at meetings; printed in the Local’s newsletter or magazine, mailed to the membership, or posted on the Local’s website. In all cases the solicitation should make clear it is only to the restricted class defined above.
    • The solicitation rules are:
      • The IATSE-PAC makes contributions in federal elections.
      • Contributions to the IATSE-PAC are not tax deductible.
      • The amount of your contribution to the IATSE-PAC is voluntary. No member will face any reprisal, retribution or retaliation for contributions less than the price of a ticket or decision not to contribute.
      • Federal Law requires the IATSE-PAC to use its best efforts to collect and report the name, address, occupation, and name of employer of individuals whose contribution exceeds $200 in a calendar year.
      • This solicitation is directed to IATSE members, executives, administrators and their families only.
      • You must be a United States citizen or a lawful permanent resident to contribute to the IATSE-PAC.
    • Certain pronouncements should be printed on the raffle ticket. These are:
      • IATSE-PAC contributes to federal candidates.
      • Contributions to the IATSE-PAC are not tax deductible.
      • Amounts of contributions are voluntary. There is no reprisal for refusal to contribute.
  • A prize donated by a member is a donation to the Union, not a contribution to the IATSE-PAC. However the “one-third rule” stated above applies. Reimbursement of amounts over one-third of the raffle proceeds is made to the Union, not the individual. The Union has the right to determine to give the reimbursement to the donating member, or to deposit the money into its general treasury.
  • If you have questions about any of these guidelines or rules please contact the IATSE General Office.